Vehicle & Fleet Management
Manage registration, RC, insurance, pollution certificates, pricing, kilometre limits and availability.
- Vehicle master records
- Document expiry visibility
- Hourly and daily pricing
SelftooRental SoftwareSoftware for Every Step
of a Car Rental.
Manage fleets, customer KYC, bookings, ride inspections, odometer readings, billing and payments in one car rental business software platform.
Request Free DemoDigiLocker & Digital KYC
Verify driving licences through DigiLocker, collect Aadhaar and selfie uploads, and approve KYC before handover.
- DigiLocker integration
- Owner approval
- Customer rental history
Car Rental Booking Software
Create reservations, assign available vehicles and follow every booking from confirmation through return.
- Booking calendar
- Pickup and return details
- Overlap prevention
Rental & Ride Management
Manage handover, live rides, extensions, actual return time and the complete rental lifecycle.
- Start and complete rides
- Actual rental duration
- Vehicle status updates
Vehicle Inspection & Photos
Capture before-ride and after-ride photos for front, rear, left, right and odometer condition records.
- Handover inspection
- Return inspection
- Photo evidence
Odometer & Usage Tracking
Record start and return odometer readings and calculate actual distance against included kilometres.
- Distance travelled
- Included kilometre limits
- Extra kilometre charges
Rental Payment Management
Track rental collections, deposits, extra charges, refunds and outstanding customer balances.
- Payment transactions
- Deposit return flow
- Balance tracking
Car Rental Billing Software
Keep rental pricing and charge calculations connected to the correct booking and customer.
- Rental charges
- Additional usage fees
- Clear settlement records
Fleet Reports & Dashboard
Monitor bookings, active rides, revenue, vehicle status and fleet utilisation from one dashboard.
- Daily operations view
- Revenue visibility
- Fleet performance trends
Vehicle Documents & Alerts
Organise compliance records so expired documents do not unexpectedly disrupt rental availability.
- RC and insurance
- Permit and PUC records
- Expiry alerts
QR Customer Journey
Let customers scan a vehicle QR code, verify KYC and enter trip details to request a booking.
- Vehicle QR scan
- Trip estimate
- Faster booking requests
Expense Tracking
Record servicing and other business expenses with categories, notes, payment amounts and GST.
- Searchable expense entries
- Category filters
- GST included visibility
Balance Sheet & GST Overview
See completed rental income, expense cost, operating result and GST figures for a selected period.
- Rental income breakdown
- Expense cost summary
- GST collected and paid
INSIDE THE SELFTOO WORKSPACEA dashboard built for
A dashboard built for
the entire rental day.
See the view behind each decision: reservations, rides, revenue, returns and vehicles that need attention. The interface below uses illustrative sample data.
Total bookings48All reservations
Active rides1Currently on the road
Revenue this month₹2,242Sample monthly view
Outstanding₹38,893Balance to collect
Monthly bookings
Reservations by pickup monthDaily bookings
Bookings by pickup dayToday's pickups
Upcoming handoversCompact SUV10:00 amREADYCity hatchback11:30 amREADY
Active rides
Journeys on the roadCompact SUVTN 04 AB 4001
LIVERecent bookings
Latest reservations across your business| BOOKING | VEHICLE | PICKUP | AMOUNT | PAYMENT | STATUS |
|---|---|---|---|---|---|
| #054815 | Compact SUV | 04 Oct · 10:00 am | ₹2,596 | PENDING | ACTIVE |
| #061458 | Premium sedan | 05 Oct · 10:00 am | ₹2,242 | PAID | BOOKED |
Popular vehicles
Top performers this month#1City hatchbackTN 42 AS 03292 rides
₹2,000
₹2,000
#2Premium sedanTN 04 EF 40031 rides
₹2,242
₹2,242
#3Compact SUVTN 04 AB 40011 rides
₹1,800
₹1,800
Needs attention
Documents, servicing and trackingInsurance document expiredPremium sedanGPS update delayedCompact SUVPUC expires soonCity hatchback
Illustrative interface based on the supplied product screenshots. Values and vehicles shown are sample data.
EVERY BOOKING, ONE RECORDFrom customer details
From customer details
to the last kilometre.
See the car’s latest reported location during an active ride, alongside identity checks, trip timing, inspections, activity and billing.
ACTIVE RIDE TRACKING
Track the car’s current location.
See the latest reported position, when it was updated and the route travelled so far. GPS updates are shown when available during an active ride.
Compact SUVTN 04 AB 4001 · Active ride
ON THE ROADLATEST REPORTED LOCATIONNear Avinashi Road, Coimbatore GPS updated 2 min ago · sample view
PICKUP Latest positionIllustrative location preview
←Booking #703538COMPLETEDPAID
BOOKED VEHICLE
City hatchback
TN 42 AS 0329 1 day Customer verified
TOTAL BOOKING AMOUNT₹1,550Payment complete
Identity & documents
Driving licenceFront and back verified Saved document
Aadhaar & selfieIdentity captured securely Owner approved
Trip schedule & odometer
PICKUP02 Oct · 10:00 am
→RETURN03 Oct · 10:00 am
START READING8,400 kmRETURN READING8,600 kmDISTANCE200 km
Travelled route
200 km distance122 GPS points22h 59m duration
PICKUPRETURN
Route preview · Periodic GPS points during the ride
Vehicle condition photos
BEFORE RIDE
FrontLeftOdometerRearRight
AFTER RIDE
FrontLeftOdometerRearRight
Illustrative booking details; no customer data from the supplied screenshots is shown.
THE CUSTOMER BOOKING EXPERIENCEHelp customers find
Help customers find
their next ride.
Customers can scan a vehicle QR code or browse available cars, compare rental details and start a booking request.
PICKUP AREA All cities PICKUP 04 Oct · 10:00 am RETURN 05 Oct · 10:00 am
Search cars Cars within 10 km 3 availableSample vehicles
Available for your dates
HATCHBACK
City hatchback
Your pickup area
ManualPetrol5 seats
100 km included / day
₹1,000 / day₹5 / extra km
Available for your dates
SUV
Compact SUV
Your pickup area
AutomaticPetrol5 seats
200 km included / day
₹1,800 / day₹5 / extra km
Available for your dates
SEDAN
Premium sedan
Your pickup area
AutomaticPetrol5 seats
200 km included / day
₹1,900 / day₹11 / extra km
Customer search preview is an illustrative design. The controls shown here demonstrate the product workflow.
FINANCE IN THE SAME WORKSPACEExpenses in.
Expenses in.
Clarity out.
Track what the fleet costs and see income, expenses, operating result and GST in a clear period view.
01 / EXPENSES
Every cost, accounted for.
Record servicing and other business expenses with categories, notes, paid amounts and GST. Search the list and review totals without leaving the rental workspace.
Expense entriesCategory, date, note and payment
Fast filteringFind records by category or note
GST visibilitySee the tax included in selected expense rates
Selftoo · ExpensesWorkspace preview
Expenses
+ Add expense Search category or noteAll categories⌄
DATEEXPENSEPAIDGST
16 Oct 2026Vehicle serviceScheduled fleet maintenance₹2,000.00—
18 Oct 2026Vehicle serviceParts and inspection₹1,000.00₹142.86
02 / BALANCE SHEET
See how the business is doing.
Bring completed rental income and recorded expenses into one monthly view. Review the operating result and the GST overview alongside the underlying totals.
Rental incomeCharges, extra kilometres and delivery
Operating resultIncome less expense cost
GST overviewCollected and paid figures at a glance
Selftoo · Balance sheetWorkspace preview
Balance sheet
October 2026Income from rentalsCompleted trips · October 2026
4 bookingsRental charges₹7,900.00
Extra km charges₹500.00
Delivery charges₹100.00
Discounts−₹50.00
ExpensesRecorded in the same period
2 entriesVehicle service₹2,000
Parts and inspection₹1,000
GST collected₹342.00GST paid₹142.86
Illustrative interface and sample figures. The balance sheet preview is an operating view, not a tax filing report.
Built for self-drive rental operators
One system from customer KYC to vehicle return.
Keep your rental team, vehicle records and customer payments connected throughout every ride.
View Plans Starting From ₹199